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Application Process

Outlined here are the five distinct phases of Impact100’s grant process and the steps you need to follow for each of them.

1. Application

Impact100 requires applicants to complete a simple online grant application. For ease of completing it, we have provided a downloadable copy of the questions in order to work offline.

  • Impetus Grant online application form
    Application will be available by November 1, 2021.

  • Impetus Grant downloadable PDF
  • Application will be available by November 1, 2021.

    Please note that the PDF is for your reference only. The applications MUST be submitted through Impact100 Sonoma’s on-line grants portal, as referenced above.

    Impact100 also requires a number of other documents to be submitted in PDF by the same deadline as the grant application. These documents are as follows:

    FINANCIAL INFORMATION

    NOTE THAT IMPACT100 CANNOT BEGIN TO CONSIDER YOUR APPLICATION UNTIL WE HAVE RECEIVED YOUR FINANCIAL INFORMATION.

    • Current and previous fiscal year Statements of Financial Activities/Balance Sheets
    • Current and previous fiscal year Statements of Financial Position/Income Statements
    • Most recent IRS 990 form
    • Audit-if an audit was completed, please provide
    • Current cash flow statement (if available)
    • Current annual budget for overall organization (fiscal or calendar year 2022)

    If you have not yet closed your books for the end of Q4 2021, provide your internal closing statements for that period.

    Please submit Financial Information to kathy@impact100sonoma.org promptly after submitting your application.

    OTHER

    The following forms should be filled in and saved as a PDF. The applicant must upload them within the application form.
    • Proposed Grant Budget (required). Please detail how the applicant intends to spend the grant funds. See a sample Grant Budget here.
    • Letters of commitment from collaborating or partner organizations (if applicable)
      • [1] Collaboration: Two or more nonprofits share resources and have joint responsibility for managing and carrying out the proposal. In such a case, one participating nonprofit needs to be identified as the lead agency, and is responsible for the financial management of Impact100 Sonoma grant funds.
      • [2] Partnership: For example, to carry out the proposal the applicant relies on the clients or other resources from other organizations.

    The applicant will receive acknowledgment of receipt of its application within 24 hours. An Impetus Grant Chair will inform the applicant if anything is missing or if we have questions.

    Impact100 reserves the right to reject a grant application for any reason, including a missed deadline or incomplete information.

2. Financial Review

The Financial Review Committee (FRC) is responsible for taking an in-depth look at the grant applicant’s financials prior to a site visit. FRC members review the financial health of the organization. In 2022 the FRC will focus on durability, defined as the likelihood that the applicant will remain in operation for a minimum of another 18 months. Based on all of the provided financial information, the FRC votes on whether or not to approve the grant applicant to move forward in the process. Questions and concerns are addressed during the site visit.

3. Site Visit Candidates

The objective of a site visit is to complete a due diligence review and to resolve any remaining questions about the organization and its proposal.

  • Grant Review Committees (composed of Impact100 Sonoma members) determine which applicants are selected for a site visit. We hope to conduct site visits in-person in 2022, though accommodations may be made if an applicant prefers a virtual site visit.
  • All applicants will be notified if they have been selected for a site visit. Being selected for a site visit does not mean that an applicant will be a finalist.
  • A Site Visit Leader from the Grant Review Committee assigned to your application will coordinate arrangements for the site visit and establish an agenda and proposed questions with you beforehand.
  • Site visits will last approximately 60 minutes, and will be attended by several Grant Review Committee members.

4. Finalists

Organizations will be notified whether they have been selected as finalists by March 28, 2022.

We invite representatives from each finalist organization to make a presentation to Impact100 members regarding their organization and their proposal at our annual Meet the Finalists event to be held on April 9, 2022 at a location to be announced.

Impact100 members will then vote electronically and finalists with the most votes will be chosen as grant recipients and will be notified by April 25, 2022.

We will announce the Awards at our Grant Awards Celebration on April 30, 2022.

5. Grantee Reporting

We invite you to tell us about the progress of your grant proposal at our all-member Grants Update meeting at a date and location to be determined. We also ask you to submit a report at the end of your grant period; report forms are found here.

Important Dates

Benchmark  Date
 Application Available 11/01/21
 Fall Grants Workshop & Q&A (Virtual 4PM-6PM) 11/09/21
 Application Due (by 8PM) 01/27/22
 Annual Meeting - Announcement of available grant funds; 10-12 AM) 01/22/22
 Site Visit Candidates Notified 02/14/22

Site Visits Conducted (Virtual or In-Person)

 2/23/22 -3/25/22
 Finalists Notified 03/28/22
 Meet the Finalists (10-12 AM) 04/09/22
 Grant Recipients Notified 04/27/22

 Grant Awards Celebration (10-12 AM)

 04/30/22

All dates subject to change. Locations to be announced.

Our Trust-Based Approach

Impact100 Sonoma believes in a trust-based philanthropic approach to addressing the needs of Sonoma Valley. This means that:

  • We respect the time of our applicants. To reduce the burden on them, we have streamlined our application process and reduced requirements through the lifecycle of our grants.

  • We strive to be fair and unbiased in our deliberation process and responsive to feedback from our applicants and our members.

  • We have extended the term of our grants to allow for more flexibility and we have broadened the definition of what we will fund.

  • We allow grantees to adapt their spending to changing circumstances as long as they inform us of their plans and obtain prior approval.


OUR VISION

A Thriving Sonoma Valley

OUR MISSION

Empowering women of Sonoma Valley to invest in a more sustainable nonprofit community through collective giving and responsible stewardship

Impact100 Sonoma is a member of Philanos

Impact100 Sonoma
P.O. Box 1958
Sonoma, CA 95476
(707) 939-5007
info@impact100sonoma.org



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